136 Administrative Job Titles (Careers and Salaries)

What are administrative jobs?

Administrative jobs support an organization’s people, information and daily operations. Common responsibilities include:

• Managing calendars and meetings

• Preparing documents and presentations

• Maintaining databases and records

• Answering customer or employee questions

• Processing invoices and expenses

• Coordinating projects, programs or events

• Supporting hiring and onboarding

• Ordering supplies and managing vendors

• Tracking deadlines and follow-up actions

• Handling confidential information

Administrative work can occur in an office, remotely or in a hybrid arrangement. Hospitals, schools, government agencies, law firms, nonprofits, manufacturers and technology companies all employ administrative professionals.

136 administrative job titles by category

General administration and executive support

1. Administrative Assistant

2. Administrative Coordinator

3. Administrative Specialist

4. Administrative Associate

5. Administrative Officer

6. Administrative Clerk

7. Office Assistant

8. Office Coordinator

9. Office Administrator

10. Office Manager

11. Executive Assistant

12. Executive Administrative Assistant

13. Personal Assistant

14. Staff Assistant

15. Department Assistant

16. Team Assistant

17. Receptionist

18. Front Desk Coordinator

19. Secretary

20. Virtual Assistant

These roles support leaders, departments or an entire workplace. Entry-level positions may emphasize scheduling, filing, phones and data entry, while experienced executive assistants can manage complex calendars, prepare briefings and coordinate sensitive priorities.

Business and program administration

1. Business Administrator

2. Business Support Specialist

3. Business Operations Coordinator

4. Program Assistant

5. Program Coordinator

6. Program Administrator

7. Program Specialist

8. Project Assistant

9. Project Coordinator

10. Project Administrator

11. Management Assistant

12. Board Liaison

Program and project roles organize specific bodies of work rather than general office activity. They may track milestones, arrange meetings, maintain budgets and communicate with stakeholders.

Customer service and account support

1. Customer Service Representative

2. Customer Service Coordinator

3. Customer Support Specialist

4. Client Services Coordinator

5. Client Relations Specialist

6. Account Coordinator

7. Account Representative

8. Member Services Representative

9. Call Center Representative

10. Help Desk Coordinator

11. Service Desk Analyst

12. Customer Success Coordinator

Customer-facing administrative roles resolve questions, maintain account information and coordinate service delivery. The work may occur by phone, email, chat or in person.

Finance and accounting administration

1. Accounting Clerk

2. Accounting Assistant

3. Accounts Payable Clerk

4. Accounts Receivable Clerk

5. Billing Clerk

6. Billing Coordinator

7. Bookkeeper

8. Payroll Clerk

9. Payroll Coordinator

10. Expense Coordinator

11. Credit Clerk

12. Collections Specialist

13. Finance Assistant

14. Budget Assistant

15. Tax Administrative Assistant

Finance support roles process transactions and maintain accurate records. Attention to detail, spreadsheet skills, confidentiality and knowledge of internal controls are especially important.

Human resources and recruiting administration

1. Human Resources Assistant

2. Human Resources Coordinator

3. HR Administrator

4. People Operations Coordinator

5. Recruiting Coordinator

6. Talent Acquisition Coordinator

7. Onboarding Coordinator

8. Benefits Administrator

9. Benefits Coordinator

10. Payroll and Benefits Assistant

11. Training Coordinator

12. Employee Relations Coordinator

HR administrative professionals schedule interviews, maintain employee information, support benefits, coordinate training and help deliver onboarding. They must follow privacy requirements and approved employment processes.

Legal and compliance administration

1. Legal Assistant

2. Legal Secretary

3. Paralegal Assistant

4. Litigation Support Specialist

5. Case Coordinator

6. Case Management Assistant

7. Contracts Administrator

8. Contracts Coordinator

9. Compliance Assistant

10. Compliance Coordinator

Legal and compliance support positions maintain documents, deadlines and case or contract records. Some duties require specialized education or are restricted by jurisdiction, so job seekers should review local requirements.

Marketing, communications and public relations support

1. Marketing Assistant

2. Marketing Coordinator

3. Digital Marketing Coordinator

4. Content Coordinator

5. Social Media Coordinator

6. Communications Assistant

7. Communications Coordinator

8. Public Relations Assistant

9. Public Relations Coordinator

10. Media Relations Coordinator

11. Event Coordinator

12. Campaign Coordinator

13. Brand Coordinator

14. Community Coordinator

15. Editorial Assistant

These positions combine administration with content, event or campaign support. Duties may include maintaining calendars, processing vendors, coordinating approvals, preparing reports and publishing materials.

Operations, purchasing and logistics administration

1. Operations Assistant

2. Operations Coordinator

3. Operations Administrator

4. Facilities Coordinator

5. Facilities Administrator

6. Procurement Assistant

7. Procurement Coordinator

8. Purchasing Clerk

9. Purchasing Assistant

10. Inventory Coordinator

11. Logistics Coordinator

12. Shipping Coordinator

13. Supply Chain Coordinator

14. Production Coordinator

15. Vendor Management Coordinator

Operations roles support the movement of products, supplies, people and services. They often use inventory, purchasing or enterprise systems and coordinate with several internal and external teams.

Sales administration

1. Sales Assistant

2. Sales Coordinator

3. Sales Administrator

4. Sales Operations Coordinator

5. Inside Sales Coordinator

6. Proposal Coordinator

7. Bid Coordinator

8. Order Management Specialist

9. Contract Sales Coordinator

10. Revenue Operations Coordinator

Sales support professionals maintain customer and order data, coordinate proposals, prepare reports and help representatives follow the sales process. Some positions include customer contact or incentive compensation.

Healthcare, education, nonprofit and public-sector administration

1. Medical Receptionist

2. Medical Administrative Assistant

3. Patient Services Coordinator

4. Medical Records Clerk

5. School Secretary

6. Academic Department Coordinator

7. Admissions Assistant

8. Registrar Assistant

9. Student Services Coordinator

10. Nonprofit Program Assistant

11. Development Assistant

12. Fundraising Coordinator

13. Volunteer Coordinator

14. Government Program Assistant

15. Records Management Specialist

Sector-specific positions combine administrative skills with knowledge of the organization’s clients, terminology and rules. Healthcare and education roles may handle particularly sensitive records.

How many titles are included?

The numbered list contains exactly 136 titles:

• 20 general administration and executive support roles

• 12 business and program roles

• 12 customer service and account roles

• 15 finance and accounting roles

• 12 HR and recruiting roles

• 10 legal and compliance roles

• 15 marketing and communications roles

• 15 operations and logistics roles

• 10 sales administration roles

• 15 healthcare, education, nonprofit and public-sector roles

Some titles could reasonably appear in more than one category. They are listed once here to make the total and navigation clear.

Common administrative careers and salary benchmarks

Compensation varies by location, industry, experience, employer and scope. The US Bureau of Labor Statistics reported a median annual wage of $46,320 for office and administrative support occupations in May 2024. This broad group includes many—but not all—of the titles above.

The following examples use national BLS median wages from May 2024 where a clear occupational category is available. They are benchmarks rather than guaranteed salaries.

Administrative assistant

Administrative assistants schedule appointments, prepare documents, maintain records and support communication. Some specialize in legal, medical or executive work.

The BLS reported a $47,460 median annual wage for secretaries and administrative assistants. The median for secretaries and administrative assistants excluding legal, medical and executive specialties was $46,290.

Executive administrative assistant

Executive assistants support senior leaders with complex calendars, travel, correspondence and meeting preparation. Experienced professionals may coordinate board activities and confidential projects.

The BLS median for executive secretaries and executive administrative assistants was $74,260.

Legal administrative assistant

Legal administrative professionals prepare correspondence, organize files and track deadlines under attorney or legal-team supervision. Duties and permitted activities vary by location.

The BLS median for legal secretaries and administrative assistants was $54,140.

Medical administrative assistant

Medical administrative assistants schedule patients, maintain records, process forms and communicate with healthcare staff and insurers. Knowledge of privacy and medical terminology can be important.

The BLS median for medical secretaries and administrative assistants was $44,640.

Administrative services manager

Administrative services managers plan and direct services that help an organization operate, such as records, office support, mail distribution or workplace procedures. This is a management occupation rather than an entry-level administrative role.

The BLS reported a median annual wage of $108,390 for administrative services managers.

Sources: BLS Office and Administrative Support Occupations and BLS Secretaries and Administrative Assistants.

Other representative administrative careers

Office manager

An office manager coordinates workplace procedures, supplies, facilities, vendors and support staff. At a small organization, the position may also handle basic HR, bookkeeping or events.

Executive assistant

An executive assistant manages time and information for one or more senior leaders. The role can involve judgment, confidentiality and the ability to anticipate conflicts before they affect a decision.

Project coordinator

A project coordinator maintains schedules, status reports, documentation and follow-up actions. The role can provide a path toward project management after the person develops industry and delivery experience.

Recruiting coordinator

Recruiting coordinators schedule interviews, communicate with candidates, maintain applicant records and support hiring events. They help create a consistent candidate experience while following approved procedures.

Accounts payable clerk

An accounts payable clerk reviews invoices, verifies approvals, records transactions and schedules payments. Strong accuracy and the ability to recognize discrepancies are important.

Customer service coordinator

Customer service coordinators respond to questions, document cases and work with other teams to resolve issues. They may monitor service targets and update knowledge resources.

Operations coordinator

Operations coordinators track recurring processes, vendors, schedules and performance data. The duties differ substantially by industry, from logistics to professional services.

Marketing coordinator

A marketing coordinator supports campaigns, content calendars, events and reporting. The role can require writing, spreadsheet, project-management and digital-platform skills.

Medical records clerk

Medical records clerks organize and update patient information according to healthcare privacy and records rules. Employers may request knowledge of electronic health record systems and medical terminology.

Sales operations coordinator

Sales operations coordinators maintain CRM data, prepare pipeline reports and help teams follow quoting or order processes. Advanced roles may support forecasting and territory planning.

Entry-level administrative job titles

Titles that may offer entry pathways include:

• Office Assistant

• Administrative Clerk

• Receptionist

• Mail Clerk

• Data Entry Clerk

• Records Clerk

• Program Assistant

• Accounting Assistant

• HR Assistant

• Recruiting Coordinator

• Marketing Assistant

• Sales Assistant

• Medical Receptionist

• Admissions Assistant

• Development Assistant

“Entry-level” does not mean that every employer accepts applicants without experience. Read the posting for software, education, language and industry requirements.

Senior administrative job titles

Experienced professionals may progress into positions such as:

• Senior Executive Assistant

• Lead Administrative Coordinator

• Office Manager

• Administrative Services Manager

• Executive Office Manager

• Program Administrator

• Operations Manager

• Chief Administrative Officer

• Director of Administration

• Business Operations Manager

Management roles require more than completing administrative tasks well. They may involve budgeting, process design, hiring, coaching and accountability for a team’s results.

Skills for administrative careers

Organization

Administrative professionals coordinate competing priorities and maintain information that other people depend on. A clear system for files, deadlines and follow-up reduces errors.

Written and verbal communication

The work often involves emails, calls, reports, presentations and meeting notes. Messages should make the action, owner and deadline easy to understand.

Technology

Common tools include word processing, spreadsheets, calendars, presentation software, video meetings, databases, CRM systems and industry-specific platforms.

Attention to detail

Small mistakes in dates, invoices, names or records can create significant problems. Effective workers verify high-risk information and use checklists where appropriate.

Confidentiality

Administrative employees may access financial, customer, legal, medical or personnel information. They need to follow privacy policies and share information only with authorized people.

Customer service

Many roles serve internal or external customers. Listening, setting expectations and following through can strengthen trust even when a request cannot be fulfilled immediately.

Problem-solving

Schedule conflicts, missing information and changing priorities are common. Good judgment helps a professional solve routine issues and escalate the right exceptions.

Time management

Prioritization involves more than completing the oldest request first. Administrative professionals consider urgency, impact, dependencies and agreed service levels.

How to choose an administrative career

Identify the work you enjoy

Decide whether you prefer supporting people, working with numbers, organizing events, maintaining records, communicating with customers or coordinating projects.

Select an industry

Administrative skills transfer across industries, but specialized knowledge can improve advancement. Healthcare, finance, legal and government roles may have distinct terminology and rules.

Compare scope, not only title

Read several postings with similar names. Note the team supported, software, decision authority, schedule and expected outcomes.

Research local salary data

National medians provide context but cannot predict a specific offer. Compare current information for your city, industry and experience level, then evaluate benefits and work conditions as well as base pay.

Build relevant evidence

Show how you improved accuracy, coordinated schedules, reduced delays, supported customers or organized information. Use numbers only when accurate.

Plan a progression

An office assistant might advance to administrative coordinator, executive assistant or office manager. A finance assistant may move toward bookkeeping or accounting. Choose skills that support the direction you want.

Administrative resume tips

• Match your title accurately while clarifying the function in the summary if necessary.

• Start bullets with precise actions such as coordinated, scheduled, processed or reconciled.

• Include scale, such as executives supported, invoices processed or events organized.

• Name relevant software when it genuinely reflects your experience.

• Emphasize confidentiality and compliance through actions rather than unsupported claims.

• Tailor keywords to the job description without copying qualifications you lack.

• Proofread dates, formatting and contact information carefully.

Present Administrative Work Clearly With Dokie

Administrative professionals, office managers and career coaches can use Dokie to turn project results, process documentation and career evidence into a professional presentation. Its AI presentation workflow can help create executive briefings, training decks, portfolios and operational updates without requiring every slide to be designed manually.

Dokie also supports slide-level revisions, consistent visual themes and PowerPoint export, making it easier to update one accomplishment or procedure while preserving the complete narrative. Review every slide for accuracy, confidentiality and alignment with the organization’s approved information-handling policies.

Frequently asked questions

What are common administrative job titles?

Common titles include administrative assistant, office coordinator, receptionist, executive assistant, office manager, program coordinator and operations assistant.

What is the difference between an administrative assistant and an executive assistant?

Administrative assistants may support a team or office, while executive assistants typically support senior leaders and handle more complex, confidential or strategic coordination. Duties vary by employer.

Which administrative jobs pay the most?

Management and senior executive-support positions often pay more than entry-level clerical roles. Industry, location, responsibility and experience have a large effect on compensation.

Do administrative jobs require a degree?

Many support roles accept a high school diploma plus relevant skills, while specialized or management positions may prefer a degree, certification or industry experience. Follow the specific posting.

What skills are needed for administrative work?

Employers commonly value organization, communication, technology, accuracy, discretion, customer service and problem-solving.

Are administrative jobs available remotely?

Yes, some scheduling, customer support, project coordination and virtual-assistant roles can be remote. Positions involving reception, facilities, physical records or onsite operations may require workplace presence.

How many job titles are listed in this article?

The article lists exactly 136 unique administrative and office titles across 10 functional categories.